Rules of Operation

Introduction:

The purpose of these Rules of Operations is to provide guidelines, policies and procedures that are essential of the efficiency, consistency, and continuity of the operation of AAEA.  The Board of Directors is responsible for adopting and maintaining the Rules of Operation.  It is expected these Rules will by revised from time-to-time as deemed necessary or desirable by the Board.

Board of Directors:

The Board of Directors shall consist of the elected officers, directors and immediate past president.  This group should meet at times deemed appropriate by the President to determine goals and objectives for the year and to consider progress in attaining these goals.  The Board shall also consider other matters requiring their attention.

President:

The primary responsibility of the President is that of general supervision over the affairs of AAEA in accordance with the Constitution and By-Laws of AAEA.  The President together with the Board of Directors should set attainable goals and/or tasks for each of the other officers and the committee chairman.  These should be clearly defined and promulgated early in the year so that the officers and committee chairman can have the advantage of an early definition of their tasks, duties, responsibilities, and the greatest amount of time for preparing for and attaining their goals during their one-year term in office.  In this respect, attention is called to the fact that the newly-elected officers are installed at the November meeting and that meeting is held in December.  December represents a period in which the President, working with the Board of Directors, then makes all plans and sets all goals and objectives for the forthcoming year and have these ready for presentation to the committee chairmen and the membership at the December meeting.  Accurate planning and definition of goals and objectives and the preparation of a budget for each officer and committee chairman for the upcoming year during December will tremendously improve the efficiency and effectiveness of operation of AAEA during the year.

The President is to preside at all regular AAEA meetings, as well as at meetings of the Board of Directors of any other official function of AAEA.

The President is responsible for appointments to all committee, task and in accordance with the Rules of Operation, and may serve as an member of all committees in AAEA.

The President is also responsible for establishing special task committees where appropriate to further achieve the objectives of AAEA.

Past President:

The Past-President, as a voting member of the Board of Directors, shall offer the full benefit of the experience in the former position as President, and shall assist in every possible way in attaining the objectives and goals set by the current President and Board of Directors. 

Vice-President:

The primary duty and responsibility of the Vice-President is to preside in the absence of the President.  He is also to assist the President in all the President's responsibilities.

Secretary/Treasurer:

The primary duty and responsibilities of the Secretary/Treasurer involve that of preparation and publication of meeting notices and the keeping and publication of minutes of all meetings.  The Secretary/Treasurer is to maintain a roster describing members of AAEA.

In addition, the Secretary/Treasurer will include the preparation of the Financial Report to be included in the Annual report of the President at the end of the year, to be presented to the membership at the December meeting. 

Standting Committee:

It shall be appointed during the first month of the Chapter year and shall consist of three members.  The committee shall examine the prior Secretary/Treasurer's records and reports and no later than the second meeting of the Chapter year shall express its opinion as to the accuracy thereof.

Membership Committee:

It shall promote Chapter membership, attendances at meetings, and review membership application, and make recommendations to the Board of Directors.

Task Committee:

Task Committees shall be those which are concerned with the execution of the specific task.  These committees shall function with a constant membership, except for necessary replacements or additions, until the task is completed and the committee is discharged.

Appointment of special task committees shall be by the President, with the advice of the Board.